Travel Information
By Air to Medan, North Sumatra
The gateway airport in Medan, North Sumatra is Kualanamu International Airport (KNO). Travel time from Kualanamu International Airport to the meeting venue is approximately 4 hours.
Ground Transportation
The Local Host Committee will organize bus transportation from KNO airport to the meeting venue. Information and pricing will be posted here when it is available.
Venue and Accommodations
The GLEON 2025 All Hands’ Meeting will be held at the Taman Simalem Resort, perched above Lake Toba in North Sumatra, Indonesia.
Meeting Package Rates
For budget planning purposes, the per person rate for the hotel package for 7 nights, including room, meals and activities, at the Taman Simalem Resort is estimated at $455 USD (multiple occupancy room for 4 guests), $615 USD (superior double occupancy room), $867 USD (superior single occupancy room) and $1,004 USD (deluxe single occupancy room) at the exchange rate 1USD = 15300 IDR. Detailed meeting package rates for a variety of options for single and double occupancy rooms will be provided when registration opens.
See the table below for a full list of room types and per person rates for the meeting package. The rate is dependent on the listed number of occupants staying in the room. Reservations will be made via local organizers not with the hotel directly. Please use this form to reserve your hotel meeting package by January 15, 2025. The host team will send and invoice and payment instructions.
Accompanying Guests
Family and guests are welcome to accompany meeting attendees. Accompanying guests have the option of registering for breakfast only (included with the attendee's hotel room package) or the full meeting package, including all meals and breaks. Here are the options for accompanying guests:
- Breakfast-only meal option for guests: Meeting attendees should reserve a single room (all rooms have two beds) if the accompanying person would like the breakfast-only option (they will be on their own for other meals and breaks). The meeting attendee will be charged for the hotel package at the single room rate (and there is no additional charge for the guest to stay with the attendee with breakfast included).
- Full meal plan with breaks for guests: Meeting attendees should reserve a double room (or multiple occupancy room) if the accompanying person/s would like to be included in all meals and breaks during their stay. The meeting attendee will be billed for the number of guests in the room at the per person rate for that room type.
There will be an opportunity to inform the local host team about what arrangements you would like to make for accompanying guests when submitting your hotel reservation form.
Updated: 16 December 2024